Nanny Share Agreement [Template]

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If share families are looking for a nanny together, they should fill in this template and included at the bottom is a section to be completed if you wish to extend a nanny a job offer. Upon acceptance, there is room for signatures so this document can serve as a work agreement.

If a family first finds a nanny and is yet to find a share family, complete the sections for family A and have the second family fill out info for family B at a later date.

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FAMILY A INFORMATION

Address: ➥

Parents: ➥

Child(ren): ➥

DOB of Children: ➥

Father Cell #: ➥

Father Work #: ➥

Mother Cell #: ➥

Mother Work #: ➥

Emergency Numbers: ➥

Child(ren)’s interests and hobbies: ➥

Special needs: ➥

Discipline plan or child-rearing philosophy: ➥

FAMILY B INFORMATION

Address: ➥

Parents: ➥

Children: ➥

DOB of Child(ren): ➥

Father Cell #: ➥

Father Work #: ➥

Mother Cell #: ➥

Mother Work #: ➥

Emergency Numbers: ➥

Child(ren)’s interests and hobbies: ➥

Special needs: ➥

Discipline plan or child-rearing philosophy: ➥

NANNY INTERVIEW

Nanny should bring to the interview:

• Identification
• Resume 
• List of references (names and their contact information)
• Current CPR certification (or register for an upcoming class)
• Other: ➥

WORK SCHEDULE

• Hours and days: 

Family A: ➥

Family B: ➥

• Will hours fluctuate (regularly, during summer, holidays, etc)? 

Family A: ➥

Family B: ➥

• Define how much advance notice will be given if the nanny is asked to stay over, change hours, days, etc: 

Family A: ➥

Family B: ➥

• Define maximum number of hours per week: 

Family A: ➥

Family B: ➥

• Is there a guaranteed minimum hours/pay per week? 

Ex: will you compensate for unexpected days off that the nanny does not initiate (such as family time off for vacation, when grandparents come to town or parents take the children to visit relatives, etc.)?  

• • Will other duties be required during the time childcare is not needed? If so, please describe: 

Family A: ➥

Family B: ➥

• How will the work schedule be communicated? 
  • Text, hand written, Google calendar, email, etc 

Family A: ➥

Family B: ➥

THE WORK ENVIRONMENT

Describe here if the host location will alternate or remain at one family’s home. Even if the plan is for care to take place primarily only at one family’s home, each family should answer the questions below. Inevitably, the nanny may be asked to provide care at the other home if the host family is on vacation or ill. 

• Location the childcare will take place: ➥

• Do either of the parents work at home? 
  • If the parents work at home, what are the guidelines? 

Family A: ➥

Family B: ➥

• Other adults, besides the parents, living in the home: 

Family A: ➥

Family B: ➥

• Other household staff/helpers: 

Family A: ➥

Family B: ➥

• About the home and the neighborhood: 

Family A: ➥

Family B: ➥

• Is there an anticipated move in the near future? 

Family A: ➥

Family B: ➥

• Is there a nanny camera in place? 
  • Does the family plan to get one? 
  • Will you inform your nanny if you do? 

Family A: ➥

Family B: ➥

• Is there a house alarm, gated entry or other system that requires a code? 

Family A: ➥

Family B: ➥

• Are any rooms of your house off limits to children or nanny? 

Family A: ➥

Family B: ➥

• Are guests allowed, such as other nannies and moms with age appropriate children for play dates? 

Family A: ➥

Family B: ➥

Schedule

• Children’s schedules 

Family A: ➥

Family B: ➥:

• Are spontaneous activities, outings, playdates, etc permitted? 

Family A: ➥

Family B: ➥

• Preference on updates/check-ins throughout the day 
  • Text, email, app, etc
  • Frequency

Family A: ➥

Family B: ➥

• Should a daily record of activities, diet, sleep, etc be kept? 

Family A: ➥

Family B: ➥

Rules

• What are the Family’s rules? 

Family A: ➥

Family B: ➥

• Are there any other restrictions due to religion, personal preference, food allergies, etc? 

Family A: ➥

Family B: ➥

Values/Religion

• Do you expect your nanny to participate in any religious teaching or practices (prayers at mealtime, bedtime, holiday practices, etc)? 

Family A: ➥

Family B: ➥

• What values do you want taught and reinforced in your children? 

Family A: ➥

Family B: ➥

• Is religion a part of your daily life?

Family A: ➥

Family B: ➥

Childcare History 

• What were your best and worst experiences with your previous childcare? 

Family A: ➥

Family B: ➥

• If you’ve had a previous nanny, what did your family like most about the nanny? What did you like least? 

Family A: ➥

Family B: ➥

Nanny Specific Space

• Is there any sort of dress code for the nanny (i.e., no jeans)? 

Family A: ➥

Family B: ➥

• Will there be a nanny workstation − desk area for files, bulletin board, monthly calendar, computer with high-speed internet connection? 

Family A: ➥

Family B: ➥

EXPECTATIONS

General

• Be on time for work day. 
  • Tardiness is considered more than _____ minutes late.

Persistent tardiness may be grounds for termination.

• Other than appropriate music channels or other appropriate programming approved by the family, television and phone use for personal use by the nanny should be limited to naptime except in emergency situations.
• The nanny will agree to receive the following vaccinations:  ➥

• • The nanny will provide the family with proof of receiving such vaccines and/or results from such medical tests, and the family will reimburse the nanny for these expenses if not covered by health insurance.

Sick Child

Those who share care can work this agreement to include all, none or pick and choose the conditions they find agreeable to participate in the share.

• In the event that a Child in the Share is sick, it is okay for them to participate in the share unless:
  • Fever greater than 101°F within the previous 24 hours.
  • Vomiting or diarrhea within the previous 24 hours.
  • Condition is highly contagious, such as pinkeye; hand, foot, and mouth disease; lice; or any other condition that the physician recommends avoiding exposure to other children.

• The Family of the ill child will be responsible for alternate care. The nanny will care for the well child(ren) in the well child(ren)’s home. 
• If children of both families are sick, the nanny will provide care as usual.
• Family will defer to “guaranteed hours” and “family time off” agreements to guide who pays at what rate during absence of one family from the share.

 

Visitor Policy

• No visitors, including family members of the nanny or other family members of the family will be allowed in the house without prior approval from both families. 
• No other children will be allowed on premises without prior approval from both families.

 

Smoking/Drugs/Alcohol Policy

• Smoking, consumption of alcohol or illegal substances while on duty is strictly prohibited. 
• The nanny agrees to abstain from bringing cigarettes, alcohol or any illegal substance to the workplace.

Safety

• The nanny is to keep CPR and First Aid certification current and provide copies to the family. In-person training is preferred.
  • The family will reimburse the cost when presented with the receipt and certification (register for an upcoming class).
• Families to be notified as soon as possible of any urgent or emergency situations.
• The families and nanny will assess the spaces in which the child(ren) will be cared for. All parties understand this will be an ongoing process as different concerns may arise for different children or with different developmental milestones. Parties agree to be cognizant, receptive, and accommodating to safety concerns to promote the well-being of the child(ren).

Family A:

• The family attests there are no firearms in their home

-Or- ➥

• Firearms in a locked safe are located ➥________ that cannot be accessed by the child(ren). 

Family B:

• The family attests there are no firearms in their home

-Or- ➥

• Firearms in a locked safe are located ➥________ that cannot be accessed by the child(ren). 

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• The nanny will call 911 for life-threatening or other potentially life-threatening emergencies. 
• The nanny will call Poison Control if a child ingests or has potentially ingested something that could be harmful. Poison Control: 1-800-222-1222.

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RESPONSIBILITIES 

Nanny duties widely vary by employer. But as similar to all industries, rates climb with greater responsibility.

General Information

• How would you describe the “ideal nanny” for your family? 

Family A: ➥

Family B: ➥

During Nanny Share Hours

During nanny share hours, the nanny’s focus will be on ensuring the safety and well-being of the child(ren). 

• Define duties related to child(ren)

Providing satisfactory general care of the child(ren) is more important than cleaning up after the child(ren). The nanny will perform other duties only to the extent that it does not distract from providing satisfactory general care.

Select all those that apply: ➥

• Preparing and providing meals to the child(ren)
• Administering medication as directed and ONLY as directed
• Bathing the child(ren) when requested or when the child has become so soiled that cleanup with wipes or a washcloth is insufficient
• Limit TV and/or screen time to _______  minutes per day

Family A: ➥

Family B: ➥

• Engage the child(ren) in stimulating and educational activities including, but not limited to, outdoor play, reading, singing, playing music, carrying out creative and age-appropriate activities, and participating and supervising the child(ren) in activities out of the family’s’ homes, such as walks, playgroups, and library time or other kid-friendly community activities as approved by families
• Maintaining sleep schedule of the child(ren) as directed
• Making children’s bed or assisting/prompting child when age appropriate

It is of the highest importance that the nanny provides a secure and loving environment for the child(ren). Tasks related to safety and well-being take precedence over all others.

Additional Responsibilities During Non-Share Hours

If one or both families will be using the nanny aside from share hours, describe if any of the following are additional responsibilities while the nanny is caring for their family alone:

• Washing children’s bedding
• Taking children to doctor appointments
• Cleaning up after the child(ren) during working hours and directing the child(ren) to help with age-appropriate pickup. 
• Washing bottles and doing dishes used during working hours
• Sanitizing play areas and diaper changing areas
• Laundry for children
• Other, please define:

Family A: ➥

Family B: ➥

Related to Family/Household

The following tasks are typically the responsibility of a “family assistant”. Family assistants are generally compensated at a rate of $5+ more per hour than a nanny.

Select all those that apply: ➥

• Dishes used by family while nanny is off duty
• General tidying of mess made while nanny is off duty
• Sweeping
• Mopping/steam cleaning
• Cleaning toilets
• Dusting
• Laundry for entire family
• Meal planning for the entire family
• Cooking for the entire family
• Grocery shopping. If checked, what financial arrangements will be made to facilitate the shopping?
• Other, please define:

Family A: ➥

Family B: ➥

• Will job description change during different times of year or with a schedule change?

Family A: ➥

Family B: ➥

• Do you plan on having more children? 

Family A: ➥

Family B: ➥

TRANSPORTATION

• Nanny will not be required to transport the child(ren). 
  • If checked, define how Nanny should transport child(ren) in case of emergency:

-Or-

• Car will be provided for Nanny to transport the child(ren). 
  • If checked:
  • Nanny is covered by family’s car insurance plan

-Or-

• Nanny will be expected to transport children in their own car. 
  • If checked, select one:
    • Family will reimburse for the upgraded car insurance plan to cover driving while on duty (commercial use) rather than personal use only. 

-Or-

• • • Nanny will be required to pay for the upgraded car insurance plan to cover driving while on duty (commercial use) rather than personal use only. 

Family A: ➥

Family B: ➥

• Copies of proof of insurance provided.

• Who will pay costs for maintenance and gas? ➥

• Describe where the nanny is permitted to transport child(ren): ➥

• In the event of an accident, deductible will be met by: ➥

• Age-appropriate car seats for child(ren) will be provided by the family and are to be used at all times. 

COMPENSATION AND BENEFITS

  Important note: Employers must comply with federal, state and county’s minimum wage and overtime laws. 

In 2020, employment taxes are required when a household employee is paid more than $1000 in any calendar quarter or $2200 in a calendar year. Refer to the IRS Household Employer’s Tax Guide for more information.

Have questions on taxes? Our affiliate partner,  HomeWork Solutions Inc Household Payroll Services, can help. They offer our community free consultation. Call Rachel at (571) 293-8800. Let them know Via The Village sent you and your enrollment fee will be waived! 

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It is recommended that each family first establish a “regular hourly rate”. This is the non-share single family rate. The regular rate will depend on your area’s cost of living, the nanny’s level of experience, credentials, the number of children the family has and job responsibilities. 

The share rate should be discounted by approximately 33%.

Example:

Family A’s regular (single family) rate is $15/hour

-Share rate would be $10/hour

Family B’s regular (single family) rate is $18/hour 

-Share rate would be $12/hour

Nanny would be paid a total $22/hour between the two families

In this section, also describe if any benefits, such as health care, mileage reimbursement, meals, bonuses, etc. are offered by either or both of the families.

Rate

• Regular hourly rate   
• Share rate:
  • If Family requires care of their child(ren) more than 40 hours per week, Family agrees to comply with state and/or federal regulations on overtime pay. 
  • Each family will provide the nanny a W-2 no later than January 31st each year.

Family A: ➥

Family B: ➥

• Route of payment and when (weekly/biweekly):

Family A: ➥

Family B: ➥

• Describe any other benefits, such as health insurance stipend, mileage reimbursement, meals, continuing education stipend, bonuses, etc: 

Family A: ➥

Family B: ➥

Raises

• Performance appraisals will be performed annually on or around the employment anniversary date. 
  • A cost of living raise of 1-3% increase is guaranteed, but additional raise may be determined by merit. 
  • If family has another child, the rate will increase by 10-15%

 

Paid Time Off ⼁Unpaid Time Off  

Describe paid days off. Standard is a minimum of 2 weeks per year (number of days depending on whether the employee is part-time or full-time). 

• Number of paid days off per year: 

Family A: ➥

Family B: ➥

• Time frame that paid days off will accrue: 

Family A: ➥

Family B: ➥

If nanny has not accrued paid days off, any time off will be unpaid. 

• Define unpaid days permitted or number of unpaid days permitted per year: ➥

• Define unacceptable absenteeism: ➥

Unacceptable absenteeism may be grounds for termination.

Holidays

Commonly recognized holidays: New Year’s Day, MLK Day, President’s Day, Good Friday, Memorial Day, July 4th, Labor Day, Rosh Hashanah, Columbus Day, Veteran’s Day, Thanksgiving, Hanukkah, Christmas Eve, Christmas, New Year’s Eve.

• Nanny may be required to work these holidays: ➥

• Describe if there is any unique holiday compensation: ➥

Family Time Off

• If the family has agreed to pay the nanny for a guaranteed number of hours per week, then the family who is not present will still compensate nanny for the guaranteed number of weekly hours. The other family (still requiring care) will then pay the nanny share rate since the absent family is also still compensating nanny.

-Or- 

• If the agreement is such that the absent family has not agreed to a guaranteed number of weekly hours, the family that requires care for only their child(ren) will pay the nanny at their regular rate rather than the nanny share rate.

Family A: ➥

Family B: ➥

Time Off Requests

Describe here how many days in advance the family would like for the nanny to put in a request for time off. Describe how the nanny should notify family if an unforeseen day off is needed for illness or emergency. How many hours in advance is requested? 

* Note: It is recommended for the family to have several backup childcare options in place for such events.

• Requests for days off should be submitted:
  • By email, text, verbally 
  • How much in advance? 

Family A: ➥

Family B: ➥

• If nanny needs an unforeseen day off for illness or personal reason:
  • Describe protocol: 

Family A: ➥

Family B: ➥

Insurance/Workman’s Compensation

  Important note: Employers must comply with their state’s Workman’s Compensation requirements. Some states mandate it be in place. 

Most homeowner’s/renter’s insurance policies will not cover any person(s) injured on the property if they were paid to be there. The majority of insurance companies do have riders that can be added to provide coverage for a minimal additional fee per year.

• Describe how the nanny is covered by their homeowner’s or renter’s insurance in the event nanny is injured on their property and/or workman’s compensation is set up. 

Family A: ➥

Family B: ➥

• Each family confirms with their homeowners/renters insurance that the child(ren) of the other family is covered in the event of injury on their property.  

Family A: ➥

Family B: ➥

Continuing Education

If prior approval is obtained, the family will reimburse up to  ➥ ____ dollars per year for childcare related training or nanny related professional development. Each family will pay half.

Additional Benefits

Describe if any…

Family A: ➥

Family B: ➥

CONFIDENTIALITY

• During the course of employment, the nanny may see, hear or otherwise become privy to information about the family. It is understood and agreed that all information relating to the families, including, but not limited to, financial, medical, household, or career information, is confidential and may not be disclosed to anyone without the written consent of the undersigned parents of the family. It is also understood that a failure to abide by this agreement may, at the family’s discretion, result in immediate termination.
• Photos and information are not to be shared on social media without consent from the families.
• The obligations of the nanny under this clause survive termination of this agreement.

 

CHANGE OF TERMS

• Terms are subject to change in the event of a natural disaster, pandemic or other unforeseen extreme in which any party feels it unadvisable or unsafe to carry on with the contract. In this event:
  • Notice should be provided in writing describing in detail the temporary change(s) that are necessary or contract suspension.
    • If a contract suspension is necessary, nanny may opt to use any paid time off that has accrued. 
• Other changes of terms including the number and names of the child(ren) under the nanny’s care, will be documented and agreed upon by all parties.

EMPLOYEE ENGAGEMENT AND PERFORMANCE REVIEWS

Reviews: 

• Review to be held 1 month after start date
• 3 months after start date
• Annually

• In the event of the birth of another child or changes

 

TERMINATION OF EMPLOYMENT

• Any party to this agreement must give 4 weeks written notice to terminate the agreement, unless the termination is for material breach of the agreement including, but not limited to, circumstances where the child(ren)’s safety is compromised, failure to report any illness or injury of the child(ren) (no matter how minor) to the appropriate family, nonperformance of duties, dishonesty, lying, theft, persistent tardiness or absenteeism, smoking/alcohol/drug use while on duty, or violation of the confidentiality clause. The family has a 30-day probationary period, during which time employment may be terminated for any reason.
• Severance: The family does not have any policy for payment of severance pay on termination.

OFFER

Start Date

• Date: ➥

Nanny

Name:

Any Previous Names Held:

DOB:

Address:

Phone Number:

Emergency Contact Numbers:

• Contingent upon reference checks and a background check with motor vehicle record check performed at family’s expense 
• Working interview or trial day(s)

SIGNATURES

THE ABOVE TERMS HAVE BEEN AGREED TO BY THE PARTIES LISTED BELOW:

Nanny

Date: ➥

Printed Name: ➥

Signature: ➥ _________________________________________________________  

Family A

Date: ➥

Printed Name: ➥

Signature:  ➥_________________________________________________________  

Date: ➥

Printed Name: ➥

Signature:  ➥_________________________________________________________  

Family B

Date: ➥

Printed Name: ➥

Signature:  ➥_________________________________________________________  

Date: ➥

Printed Name: ➥

Signature:  ➥_________________________________________________________  

 

This document and the information it contains is not to be substituted for legal or tax advice. It should be used solely as a general guide and outline. By using this document, the user hereby agrees to release and hold harmless Via The Village, Inc. from any liability arising under or relating to this “Nanny Share Agreement  Template” document whether arising in contract, equity, tort or otherwise.